Sunset Ridge Ladies Tennis Advisory Committee

By-Laws (7/7/04)

 

 

1)   The Sunset Ridge Ladies Tennis Advisory Committee shall be composed of seven voting members and two non-voting members:      

            •  one representative with a NTRP rating of 2.5

            •  one representative with a NTRP rating of 3.0

            •  one representative with a NTRP rating of 3.5

            •  one representative with a NTRP rating of 4.0

            •  three at-large representatives

            •  Sunset Ridge Tennis Director (non-voting)

            •  Sunset Ridge Head Tennis Professional (non-voting)

 

2)  The members representing NTRP ratings shall be elected by secret ballot at the Sunset Ridge Pro Shop or via email ( tennis@sunsetridgeclub.com ) by the ladies participating on the previous spring's ladies teams. Each lady may vote for one nominee at each NRTP rating. Elections shall be held between April 15 & August 15 of each year. A slate of nominees will be advertised with a period of at least one week for each lady to cast her secret ballot at the Sunset Ridge Pro Shop or via email ( tennis@sunsetridgeclub.com ). The Tennis Director and/or Tennis Professionals at Sunset Ridge shall tabulate all ballots. The nominee with the most votes at each rating level will be elected. In the event of a tie, a coin toss will be used to determine the winner. The Tennis Director and/or Tennis Professionals at Sunset Ridge shall select the three at-large members. The term for all members shall be for approximately one year following the election. No term limits shall apply to a committee member. If an elected member cannot complete her term, the committee will select a replacement. If an at-large member cannot complete her term, the Tennis Director and/or Tennis Professionals at Sunset Ridge will select a replacement.

 

3)  At the first meeting following election, the Sunset Ridge Ladies Tennis Advisory Committee shall elect a Chairwoman and Secretary to serve for the coming year. The Chairwoman will lead each meeting and assist the Tennis Director and/or Tennis Professionals in setting the agenda and meeting dates. The Secretary will record minutes and assist in corresponding with committee members. Each voting member shall have one vote on any issue that is brought before the committee. The committee must have a quorum of four members in order to vote on general issues. The Tennis Director and/or Tennis Professionals at Sunset Ridge shall have veto power over any decision deemed to be in conflict with the best interest of the club.

 

4)  The Sunset Ridge Ladies Tennis Advisory Committee shall make recommendations and oversee the ladies tennis program. The Committee will publish the guidelines for selection and organization of the ladies tennis teams. These guidelines may be amended at the committee's discretion, but require a special voting quorum of at least five voting members.

 

5)  The Sunset Ridge Ladies Tennis Advisory Committee shall meet as required to complete selection of spring and fall teams and at other times deemed necessary by the Chairwoman or Tennis Director and/or Tennis Professional.

Sunset Ridge Ladies Tennis Advisory Committee

Guidelines for Ladies Tennis Team Selection and Organization

(7/7/04)

 

1)  The Sunset Ridge Ladies Tennis Advisory Committee (LTAC) shall set a sign up period for the spring and fall season for ladies tennis teams that shall consist of a minimum of ten days. This period will be set with consideration for the deadlines for team entry and roster submission. Club newsletter, web site, e-mail, phone, and/or club postings shall publicize the dates of this period.

2)  USA Tennis League & Southern Combo Doubles teams shall be offered for those players wishing to play in a more competitive environment. Team captains and co-captains shall be instructed to base match line-ups on strength, while still attempting to let all players participate during the season.

3)  Capital League teams shall be offered for those players wishing to play in a more social environment. Team captains and co-captains shall be instructed to base match line-ups on a rotation of all players, while still attempting to order the players each week by strength.

4)  Each player shall be required to sign up for teams at her current NTRP rating by the published deadline in person at the Pro Shop or via email ( tennis@sunsetridgeclub.com ). Players signing up after the deadline shall be placed on teams as space permits with no guarantee of participation. No player may sign up for two teams that play on the same day without a waiver from the Sunset Ridge Ladies Tennis Advisory Committee (must be requested during the sign-up period).

4)  A player may request on the sign-up form to play above her current NTRP rating instead of playing at her rating. The Sunset Ridge Ladies Tennis Advisory Committee shall accommodate these requests only if space on the upper level exists and removal of the player from the lower level will not injure the lower level team (provide too few players, eliminate a team for other players. etc.). If multiple players request to play up and only limited spots are available, the Sunset Ridge Ladies Tennis Advisory Committee shall decide which player(s) may play up.

5)  A player may request on the sign-up form to play above her current NTRP rating in addition to playing at her rating. The Sunset Ridge Ladies Tennis Advisory Committee shall accommodate these requests only if space on the upper level exists with the understanding that the player will be available for the majority of matches at both levels. If multiple players request to play up and only limited spots are available, the Sunset Ridge Ladies Tennis Advisory Committee shall decide which player(s) may play up.

6)  If a player does not adequately fulfill her commitment to a team, the committee may apply sanctions for the next season and beyond at their discretion.

7)  The committee shall divide sign-ups into teams based on strength if more than one team will be formed at a given level per type of league (three USA Tennis League teams at 2.5 level will be assembled with a strongest team, second strongest team, etc.).

8)  Each team shall elect a captain and co-captain at a team meeting as soon as possible after selection of teams. Each team member shall be notified of the team meeting and have an opportunity to vote by proxy if she cannot attend. The captains shall fulfill the duties in the captain's guideline addendum.

9)  Any appeals may be made in writing to the Committee within 7 days of team selection. The committee's decision is final.

10)  The Sunset Ridge (LTAC) shall have the authority to place, rank, and divide players into teams at their discretion.

11)  A substitute player (sub) may only play in a match if all regulars available are playing and a position would have to be forfeited without the subs participation. The sub may play at any position as determined by the captain(s) in order to order the lineup by strength. No subs may be placed on a roster without the prior approval of the SR LTAC. Subs will not be charged a team fee.

12)  If circumstances dictate that a sub must play a substantial amount of matches, the captain(s) may petition to the SR LTAC in writing to consider the player a regular team member for the remainder of that season.

13)  Each player must pay all applicable team fees before the first match in order to be eligible to play.